Med spa marketing for injectables and aesthetic practices

Your ads aren't the problem. The minutes after the click are.

We build and run The Booked Chair System: ads that attract full-price patients, a team that answers every inquiry in under five minutes, and tracking that shows what each booked patient cost you.

Get my free Revenue Rewire Diagnostic

Free for qualified med spas. No pitch, just your numbers.

Elite VitaMed Aesthetics

Opened with no patients

147 booked treatments

97 paying patients

Read the case study

Practices we've built for

  • Elite VitaMed Aesthetics logo
  • C&C Wellness logo
  • E Med Spa logo
  • Hygeia Ozone & Alternative Treatments logo
  • SeaMist Medical & Wellness Spa logo
  • Pro Sculpt logo
  • Angel's Emporium logo

The real leak

You're paying for leads. Then they go quiet.

  • 2:00 PM

    Nobody calls until morning

    A lead comes in at 2pm. The front desk is with patients. By the time someone calls back, she has stopped answering.

  • "I'll think about it"

    Then they disappear

    She asks about price, says she'll think about it, and nobody follows up. You paid for that lead and never heard from her again.

  • This month only

    Specials bring deal hunters

    Discounts fill the book with people who came for the coupon. They rarely come back at full price.

  • Monthly report

    Clicks, not booked patients

    Your agency sends impressions and clicks. Nobody can tell you how many patients actually sat in the chair.

  • Missed call

    The phone rings during a treatment

    She calls while everyone is with a patient. No text goes back, so she books with the next med spa that answers.

  • Past clients

    Your easiest bookings are already in your CRM

    Hundreds of past clients and old inquiries sit untouched. Nobody reaches out, so they rebook somewhere else.

Most practices book 2 to 4 in 10 of their leads.

The rest were paid for and never handled well.

Ten leads you already paid for

Most practices book 2 to 4 in 10 of their leads. The rest were paid for and never worked.

Industry range from agency and consultancy benchmarks.

Estimate what this costs your practice

Switching agencies doesn't fix it. The new agency buys you the same leads and hands them to the same follow-up.

How a typical agency compares with Elite Bot Solutions
Typical agencyElite Bot Solutions
What gets reportedClicks and cost per leadCost per booked patient
Who follows upYour front desk, when they canAnswered in under five minutes by an AI assistant and a dedicated VA
How ads attract patientsDiscounts and specialsTransparent pricing, no coupons
What Meta optimizes forForm fillsBooked patients, via the Conversions API
Past clientsLeft aloneDatabase reactivation campaigns
Ad complianceFixed after a rejectionChecked against Meta's health and wellness rules before launch

The fix isn't more leads. It's what catches them.

The mechanism

The Booked Chair System

Three layers, built and run by our team inside your GoHighLevel account.

Layer 01

Demand Engine

Ads that bring in patients who pay full price. Transparent pricing or a treatment assessment up front, not a coupon. Checked against Meta's health and wellness rules before launch.

  • Transparent pricing or a treatment assessment, never coupons
  • Compliance checked before anything launches

Layer 02

Conversion Layer

Every inquiry answered in under five minutes. An AI assistant trained on your treatments and prices, plus a dedicated VA who owns every conversation and follows up for weeks, not days.

  • An AI assistant trained on your practice, plus a dedicated VA
  • Scripted conversations and follow-up for weeks

Layer 03

Closed-Loop Tracking

Your CRM wired back to Meta, so you see cost per booked patient, not just cost per lead. Ads get optimized for bookings, not clicks.

  • GoHighLevel wired to Meta Conversions API
  • Meta learns from booked patients, not form fills
See how each layer works

Case study

From no patients to 97 paying patients in eight months

Elite VitaMed Aesthetics is a mobile injectables practice in New Hampshire. It launched on 21 Nov 2025 with an empty book.

147

booked treatments

4 in 10

leads booked

most practices: 2 to 4

2 in 3

booked treatments became paying patients

most practices: 4 to 6 in 10

~$69

per paying patient

Her cost per lead was about $18, below the $27 average for Facebook lead ads. The bigger difference was everything that happened after the click, which is why the campaign ran eight months without a rebuild.

Read the full case study
Elite VitaMed Aesthetics logo
"All I do is show up and collect payment."
Tiana, Elite VitaMed Aesthetics, New Hampshire

More results, with the dates and ad spend shown

See all results

Med spa · Illinois

23.7x

service sales to ad spend: $337,842 in service sales on $14,279 in ads, Jan 1 to Apr 15, 2025

Med spa · Marlboro, NY

$21,799

in sales in 60 days: 13 sales at about $1,677 each

Beauty studio · St. Louis, MO

$6.45

per lead on a $10-a-day test: 22 leads and 4 new clients in 14 days

Revenue leak calculator

What slow follow-up is costing you

Five numbers, thirty seconds. We compare your booking rate against the 4 in 10 Elite VitaMed Aesthetics books.

Your numbers

Estimated monthly leak

$7,947

Plus about $6,750 one time, sitting in past clients a reactivation campaign could bring back.

Send me the full breakdown

Estimate only, based on the assumptions above and EVA's 4 in 10 booking rate. Not a guarantee of results.

Free for qualified med spas

What's in your free Revenue Rewire Diagnostic

We look at the whole client journey, from the first time someone finds you to the moment they rebook and refer a friend. Then we build your personalized 45-page Revenue Rewire Blueprint and walk you through it in a strategy session.

Your blueprint covers 8 areas

  1. Revenue leak analysis. Where opportunities, bookings and revenue are slipping through the cracks.
  2. Lead conversion breakdown. Why inquiries aren't becoming booked appointments and paying clients.
  3. Follow-up assessment. Where inconsistent communication is costing you bookings and retention.
  4. No-show reduction. How to cut missed appointments and protect revenue.
  5. Database reactivation. The revenue already sitting in old leads and past clients.
  6. AI and automation. Where automation improves speed, consistency and the client experience.
  7. Offer improvements. How to raise perceived value and conversion without discounting.
  8. Growth roadmap. A prioritized plan showing what happens first.

The walkthrough is free, and you leave with a short version. Partner with us and we implement it. Or keep the full 45-page blueprint for $300 and run it in-house.

Get my free Revenue Rewire Diagnostic

Done for you

Everything after "I'm interested," handled

  • AI lead follow-up

    Instant texts and follow-up that reach leads before they go cold.

  • Automated booking

    Less scheduling friction, more booked appointments.

  • Database reactivation

    Campaigns that bring old leads and inactive clients back.

  • No-show reduction

    Reminders and nurturing that get people to show up.

  • Retention and rebooking

    Follow-up that brings clients back for the next treatment.

  • Paid ads and growth campaigns

    Qualified leads, plus the backend that converts them.

  • Website development

    Med spa sites built to earn trust and make booking easy.

  • Review generation

    Automatic review requests after every visit, so new patients see proof before they book.

  • Local SEO and Google Business Profile

    Show up when someone nearby searches for Botox or filler.

  • Virtual staffing

    Trained VAs for follow-up, scheduling and admin.

All built on GoHighLevel. If you already use it, we build inside your account.

Five steps

How the diagnostic works

Get my free Revenue Rewire Diagnostic

  1. Book your discovery call

    15 to 20 minutes. We learn your business, goals, current systems, and whether the diagnostic is a good fit.

  2. We assess your business

    Lead flow, booking, follow-up, no-shows, database and retention.

  3. We build your blueprint

    Your personalized 45-page Revenue Rewire Blueprint: bottlenecks, revenue leaks, automation and booking fixes, and a prioritized roadmap.

  4. Strategy session, 30 to 60 minutes

    We walk you through the whole blueprint, free, and you leave with a short version: the biggest leaks, what's missing, and what to fix first.

  5. Onboarding, if you partner with us

    We implement the blueprint. Prefer to run it in-house? Keep the full 45-page blueprint for $300.

Pricing you can see before the call

Most med spa agencies won't publish a price. We do. Three ways to work with us, starting at $450 a month. Not sure which fits? The free diagnostic tells you.

See pricing

This isn't for everyone

This is for

  • Established med spas ready to grow
  • Owners who want more predictable bookings
  • Clinics serious about improving operations
  • Teams that want stronger systems
  • Owners building for long-term growth

This isn't for

  • Businesses looking for overnight miracles
  • Owners unwilling to improve systems
  • Clinics unwilling to follow up with leads
  • Med spas with no operational capacity
  • Businesses unwilling to change

We take on two new practices a month, because every client gets a dedicated team and we don't hire faster than we can train.

Get my free Revenue Rewire Diagnostic

Free · 7 days · About 30 minutes a day

Running a solo practice? Start here instead.

The Booked Chair Challenge is free. Seven days, about thirty minutes a day. You'll use AI to write the messages that bring back clients already in your phone, with no ad spend needed.

Start the free challenge

Questions owners ask first

Anything else, ask us on the call.

Is this really free?

Yes. Qualified med spas get the discovery call, and a strategy session where we walk you through your personalized 45-page Revenue Rewire Blueprint, at no cost.

What's in the blueprint?

Revenue leak analysis, lead conversion, follow-up, no-shows, database reactivation, AI and automation, offer improvements, and a prioritized growth roadmap, all built from your numbers.

Why do I need to qualify?

We only work with practices we believe we can help grow.

Is this just another sales call?

No. It's a working session focused on what's limiting your growth and the roadmap to fix it.

What if I don't partner with you afterward?

You still get the walkthrough and a short version of your blueprint. If you want the full 45-page blueprint to run in-house, it's $300.

What happens if I do partner with you?

We start onboarding and implement the blueprint with you.

How long does it take?

The discovery call runs 15 to 20 minutes. After we build your blueprint, we walk you through it in a 30 to 60 minute strategy session.

Does an AI text my patients?

It drafts and answers routine questions about bookings, prices and treatments, trained on your practice. A real person on our team owns every conversation and steps in whenever needed.

Who answers medical questions?

You or your provider, always. The system flags them and routes them to you.

We already have an agency. Can you still help?

Yes. The diagnostic shows whether the problem is the ads, the offer, or what happens after the lead comes in. Often the ads are fine and the follow-up is the leak. You decide what to do with what we find.

Do you replace my front desk?

No. We take lead follow-up off their plate: the texts, the chasing and the reminders. Your team stays focused on the patients in front of them.

We already get plenty of leads. Is this for us?

It's usually the best fit. When leads come in but don't book, the fastest money is in response speed, follow-up and past clients, not more ad spend.

What does it cost?

Plans start at $450 a month plus your ad spend. See the pricing page.

Is there a contract?

No. There's no minimum contract term.

Do I need GoHighLevel?

We set it up if you don't have it, or build inside your account if you do.

How fast can we go live?

Most practices are live in about two weeks.

Meta keeps rejecting my ads. Can you help?

Yes. Every ad is checked against Meta's current health and wellness policies before it runs.

Do you work outside my area?

We work with practices across the U.S., remotely.

Find out where your bookings are leaking

Free for qualified med spas. No pitch, just your numbers.

Get my free Revenue Rewire Diagnostic

Pricing is on the site

Get my free diagnostic