The Booked Chair System
The Booked Chair System: how we turn med spa leads into booked patients
Most agencies stop at the lead. We start there. Here's every layer, what we build, and what you'll see each week.
Layer 01
Demand Engine
Ads that bring in patients who pay full price, not coupon hunters.
- Offers that attract full-price patients: transparent pricing, or a treatment assessment that shows minimum, recommended and comprehensive plans.
- Broad Meta targeting with instant forms or an assessment page.
- Creative refreshed when frequency climbs, not on a whim.
- Every ad checked against Meta's health and wellness rules.
Your practice
Sponsored
Prices shown up front in the ad
New lead ยท 2:14 PM
Hi, I saw your ad. How much is Botox?
Hi! Botox is $14 a unit, and your consult is included. Want me to hold a time this week?
Replied 2:16 PM
Treatment with consult booked
Layer 02
Conversion Layer
Every inquiry answered in minutes, by a person, with a script that books.
- First reply in under five minutes, every time.
- An AI assistant trained on your treatments, prices and voice.
- A dedicated VA who owns the journey from first text to booked treatment.
- Scripted, never improvised.
- Follow-up for weeks, with something new in every message.
- Confirmation and no-show recovery.
- Reactivation of past patients: 4 months after Botox, 9 after filler.
Layer 03
Closed-Loop Tracking
You see what each booked patient cost.
- GoHighLevel wired to Meta Conversions API, so ads learn from bookings, not clicks.
- The weekly Daily Six report your VA sends.
- The one number we answer to: cost per booked chair.
EVA, eight months
About $69 per paying patient
How the diagnostic finds what to build
Where most med spas lose revenue
Most med spas focus on getting more leads. Very few fix what's supposed to convert and keep them.
| Revenue leak | Potential monthly loss |
|---|---|
| Missed lead follow-up | $3,000 to $8,000 |
| Slow response times | $2,000 to $5,000 |
| No-show appointments | $1,500 to $6,000 |
| Weak nurturing systems | $2,000 to $10,000 |
| Unused client database | $5,000 to $15,000 |
| Poor booking systems | $3,000 to $7,000 |
| Weak retention processes | $2,000 to $8,000 |
Your diagnostic puts a real number on each one for your practice.
What happens to a lead today, and after the rewire
Typical med spa
- Lead comes in
- Slow response
- Manual follow-up
- Lead ghosts
- No-show
- Lost revenue
After the rewire
- Lead comes in
- Instant response
- Automated nurturing
- Appointment booked
- Deposit secured
- Treatment booked
- Retention follow-up
- Repeat client
We review all eight stages of your client journey
Stage 01
Discovery
Positioning and traffic sources.
Stage 02
Inquiry
Response speed and conversion gaps.
Stage 03
Consultation
Nurture, show-up and booking friction.
Stage 04
Booking
Scheduling and conversion.
Stage 05
Treatment
Offer, experience and upsell.
Stage 06
Follow-up
Workload and consistency.
Stage 07
Retention
Rebooking and recurring revenue.
Stage 08
Referral
Reviews and client advocacy.
Free for qualified med spas
The Revenue Rewire Diagnostic
Free for qualified med spas
The Revenue Rewire Diagnostic
A discovery call, then a strategy session where we walk you through your personalized 45-page Revenue Rewire Blueprint. You leave with a short version: the biggest leaks and the first fixes.
$300
Keep the full 45-page blueprint
For practices that want to run it in-house without partnering. Partner with us instead, and onboarding starts and we implement the blueprint.
Fair questions
Anything else, ask us on the call.
Is this really free?
Yes. Qualified med spas get the discovery call, and a strategy session where we walk you through your personalized 45-page Revenue Rewire Blueprint, at no cost.
What's in the blueprint?
Revenue leak analysis, lead conversion, follow-up, no-shows, database reactivation, AI and automation, offer improvements, and a prioritized growth roadmap, all built from your numbers.
Why do I need to qualify?
We only work with practices we believe we can help grow.
Is this just another sales call?
No. It's a working session focused on what's limiting your growth and the roadmap to fix it.
What if I don't partner with you afterward?
You still get the walkthrough and a short version of your blueprint. If you want the full 45-page blueprint to run in-house, it's $300.
What happens if I do partner with you?
We start onboarding and implement the blueprint with you.
How long does it take?
The discovery call runs 15 to 20 minutes. After we build your blueprint, we walk you through it in a 30 to 60 minute strategy session.
I've been burned by agencies. Why is this different?
You see cost per booked patient every week, and we name what didn't work.
Will the AI sound like a robot to my patients?
The AI is trained on your treatments and voice, and a real person owns every conversation.
My front desk already follows up. Why do I need this?
Ask how many of last month's leads got a reply inside five minutes.
Meta keeps rejecting med spa ads. What do you do about that?
Compliance is checked before launch, against Meta's current health and wellness rules.
Am I locked into a contract?
No. There's no minimum contract term.
What does it cost?
Starting prices are shown on the pricing page. The call sets the exact number.
Find out where your bookings are leaking
Free for qualified med spas. No pitch, just your numbers.
Get my free Revenue Rewire Diagnostic